1. Introduction
InvitePix ("InvitePix," "we," "us," or "our"), a company based in the United States, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our InvitePix platform and services (collectively, the "Service").
By using the Service, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
For Event Organizers (InvitePix Account Holders)
When you create an account and use InvitePix to manage your events, we collect:
- Account Information: Full name, email address, password (hashed), preferred locale, and your role.
- Event Information: Details about your events, such as event names, dates, descriptions, and configuration settings for your galleries.
For Guest Uploaders (Users of InvitePix Galleries)
When you upload content to an event gallery, we collect:
- User Content: Photos and videos you choose to upload, which may include associated EXIF metadata (e.g., timestamp, device type, location if enabled on your device).
- Optional Information: Any guest name or message you choose to provide with your upload.
- Technical Data: Your IP address, browser type, and session data for security and to facilitate the upload process.
General Usage Data
When you visit our website or use our Service, we may also collect:
- Usage Data: Information on how the Service is accessed and used, such as pages visited, time spent on pages, and referring URLs.
3. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain our Service, including facilitating event creation and management.
- Facilitate seamless photo and video uploads to designated event galleries.
- Enable event organizers to manage and curate their private galleries.
- Improve, personalize, and develop new features for our Service.
- Ensure the security and integrity of our platform and prevent fraudulent activity or abuse.
- Communicate with you regarding your account, event, or important updates about the Service.
- Analyze usage patterns to understand user needs and optimize website performance (with consent for non-essential cookies).
4. How We Share Your Information
InvitePix does not sell your personal information. We may share your information in the following circumstances:
- With Event Organizers: Any content uploaded by a guest (photos, videos, optional name/message) is shared directly with the InvitePix customer who owns and manages that specific event gallery.
- With Service Providers: We engage trusted third-party vendors and service providers (such as Supabase for database services, Cloudflare for CDN and security, and other cloud infrastructure providers) to perform functions on our behalf. These providers are bound by contractual confidentiality obligations to protect your information and are only authorized to use it as necessary to provide their services to us.
- For Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).
- Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.
- With Your Consent: For any other purposes, we will only share your information with your explicit consent.
5. Data Security
We implement reasonable technical and organizational measures designed to protect your information against unauthorized access, alteration, disclosure, or destruction. This includes using encryption for data in transit and at rest, implementing access controls, and leveraging secure cloud infrastructure. However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
6. Data Retention
- Event Organizer Account Data: We retain your account information for as long as your InvitePix account is active. Upon account termination, your data will generally be deleted within 30 days, unless a longer retention period is required or permitted by law.
- Guest Uploads: The retention of photos and videos uploaded by guests is primarily governed by the event organizer's settings and their selected InvitePix service plan. InvitePix customers are responsible for managing the content in their galleries.
- Session Data: Temporary upload sessions for guests typically expire within 5-15 minutes for security purposes.
7. Your Data Protection Rights
Subject to applicable data protection laws, you may have certain rights regarding your personal information, including the right to:
- Access: Request access to the personal information we hold about you.
- Rectify: Request correction of inaccurate or incomplete personal information.
- Erase: Request deletion of your personal information, under certain conditions.
- Restrict Processing: Request that we restrict the processing of your personal information, under certain conditions.
- Object to Processing: Object to our processing of your personal information, under certain conditions.
- Data Portability: Request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
- Withdraw Consent: Where processing is based on your consent, you have the right to withdraw that consent at any time.
For content-related requests concerning specific event photos or videos, we recommend contacting the relevant event organizer directly, as they control their gallery content. To exercise any of your data protection rights with InvitePix, please contact us using the details provided below.
8. Children's Privacy
Our Service is not directed to children under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you become aware that your child has provided us with personal information, please contact us. If we become aware that we have collected personal information from children without verification of parental consent, we take steps to remove that information from our servers. Guest Uploaders must be at least 13 years old. If an individual is between 13 and the age of majority in their jurisdiction, parental consent may be required for their use of the Service.
9. International Data Transfers
InvitePix is based in the United States. Your information, including personal data, may be transferred to and maintained on servers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction. By using the Service, you consent to this transfer. We ensure appropriate safeguards are in place for such transfers in compliance with applicable laws.
10. Cookies and Tracking Technologies
What Are Cookies?
Cookies are small text files that are placed on your device (computer, tablet, smartphone) when you visit a website. They help websites remember your preferences, recognize you on subsequent visits, and improve your browsing experience.
Types of Cookies We Use
Strictly Necessary Cookies:
These cookies are essential for the website to function properly and cannot be disabled in our systems. They are usually set in response to actions made by you, such as setting your language preferences or theme settings. These cookies do not store any personally identifiable information.
- NEXT_LOCALE: Remembers your language preference (English or Spanish).
- theme: Remembers your light/dark mode preference.
Analytics Cookies (Non-Essential):
These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. We use Google Analytics 4 (GA4) to analyze site traffic, understand user behavior, and improve our services and content.
- _ga: Used to distinguish users (typically expires after 2 years).
- _gid: Used to distinguish users (typically expires after 24 hours).
- _gat: Used to throttle request rate (typically expires after 1 minute).
Consent Required: These cookies are only placed on your device after you explicitly consent via our cookie banner. You can decline these cookies, and the website will function normally without analytics tracking.
Cookie Consent
When you first visit our website, you will see a cookie banner asking for your consent to use analytics cookies. Your consent preferences are stored in your browser's localStorage and will be remembered for 12 months. After this period, you will be asked to provide consent again.
You can change your cookie preferences at any time by clearing your browser's localStorage for our website or by contacting us at [email protected].
Third-Party Cookies
We use Google Analytics 4, a web analytics service provided by Google LLC. Google Analytics uses cookies to help us analyze how users use our website. The information generated by these cookies about your use of the website (which may include your IP address) may be transmitted to and stored by Google on servers in the United States.
For more information about how Google uses data, please visit Google's Privacy Policy and How Google uses information from sites or apps that use our services. Google's Privacy Policy and How Google uses information from sites or apps that use our services.
Managing Cookies
Most web browsers allow you to control cookies through their settings preferences. However, limiting cookies may impact your experience on our website. You can typically:
- Block or delete cookies directly through your browser settings.
- Use browser extensions designed to manage cookie preferences.
- Decline analytics cookies via our website's cookie banner.
For instructions on managing cookies in popular browsers, please visit their respective support pages:
11. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
12. Contact Us
If you have any questions about this Privacy Policy or our use of cookies, please contact us:
Email: [email protected]
Last Updated: November 15, 2025